CORONADO MEN’S GOLF CLUB

BY-LAWS

 

 

 

ARTICLE 1

 

MEETINGS OF THE CLUB

 

Section 1.  Order of Business

 

  1. Call to order, introductions

 

  1. Read and approve minutes of the previous meeting

 

  1. Communications

 

  1. Treasurer’s report

 

  1. Committee reports

 

  1. Unfinished business

 

  1. Consideration of appeals from action or suspension or expulsion of members as provided by Article IX of the Constitution.  (All appeals from decisions of the Board of Governors under Article IX of the Constitution shall be heard at the next regular or special meeting of the Club.  If the appeal is decided in favor of the appellant and the decision of the Board of Governors is reversed, then the status of the member affected by such decision shall thereupon be restored.)

 

  1. New business

 

  1. Good of the Club (speakers, visiting pros, movies, etc.)

 

  1. Adjournment

 

  1. Any CMGC Member in good standing may attend the monthly BOG meetings.  Procedures for members who submit subjects for “New Business” are discussed in Section 2 b.

 

Section 2.   Conduct of Business

 

  1. The “Communications” portion of the meetings will be used to present items of general interest to the membership and for the members to request the Board to look into matters that they believe will affect the Club.  Topics should not include those that will be discussed under “Unfinished Business” or “New Business”, as described below.  While listed as the first order of business, it may be adjusted as the presiding officer may direct.

 

  1. Items of “Unfinished Business” to be considered normally will have been discussed at a previous Club meeting and will be listed in the issue of “FRONTSIDE” which is mailed out prior to the Club meeting.  If a member considers that there are items of unfinished business that are not listed, he should bring them to the attention of the Club President in writing for the consideration by the Board of Governors.

 

  1. Items of “New Business” which any member wishes to have considered during the Club meeting should be submitted to the Club President in writing.  It will be published in the “FRONTSIDE” before the meeting at which the matter will be discussed.  This procedure will provide all members, including the Board of Governors, the opportunity to inform themselves about such items.  Items to be considered at the 1st, 2nd, 3rd and 4th quarterly meetings must be received by the Club President by January 15th, March 1st, June 1st, and October 1st respectively.

 

ARTICLE II

 

Section 1.  Wednesday Men’s Play

 

 The City of Coronado Golf Course Policy and Procedures Manual (approved by the Coronado City Council June 1, 1993) provides as follows:

 

a.      The Coronado Men’s Golf Club is responsible for assigning starting times for all men whether or not they are Club members.  All are to be treated equally.

 

b.      A random drawing will be conducted at 7:00 AM each Wednesday morning to determine the priority for selecting start times for the next Wednesday’s play.  No one may sign up for more than one starting time.

 

 

c.      The starting sheet is to be given to the Pro Shop on Wednesday after completion of the draw and assignment, and a copy is to be posted on the CMGC bulletin board.

 

ARTICLE III

 

TOURNAMENT HANDBOOK

 

Section 1.   Tournament Handbook

 

The Tournament Handbook, originally adopted as guidance for the conduct of Club tournaments in 1987, was revised in 1989, 2000, and 2003.  With the 1989 revision the Board of Governors adopted the document along with its attachments as policy and procedure with the full authority of the CMGC By-Laws.  The tournament Chairman shall conduct tournaments in accordance with the CMGC Tournament Handbook.  Any deviations will require specific authorization by the Board of Governors.

 

ARTICLE IV

 

FINANCIAL CONTROLS

 

Section 1.

 

 All expenditures of Club funds of $5000 (five thousand) or more must be paid by check, signed by both the Treasurer and the President or Vice President (in the absence of the President).  (Amount requiring two signatures changed by Board action on February 8, 2005)

 

Section 2.

 

 At least once each year, the Board of Governors shall appoint a Finance Committee to audit the accounts of the Club and report its findings to the Board.  The Committee shall normally consist of three members and will be dissolved upon acceptance and approval of its report by the Board.

 

ARTICLE V

 

STANDING COMMITTEES

 

Section 1.  The Committees

 

 The following standing committees shall be formed by the officers listed in Article VII, Section 3 of the Constitution, and shall be staffed by the appropriate officer and other regular members as desired and selected by each officer.

 

  1. Handicap Committee
  2. Tournament Committee
  3. Entertainment Committee
  4. Publicity Committee
  5. Wednesday Play Committee
  6. Membership Renewal Committee

 

Section 2.   Committee Responsibilities

 

  1. The Handicap Committee shall audit a minimum of 20% of the scorecards (SCGA Handicap Certification Handbook Part III. 3.) and make other checks as necessary to ensure that scores are properly posted and shall perform other functions of the Handicap Committee as set forth in the then current USGA Handicap Manual and or by the SCGA.  The Handicap Committee shall be the contact group with other organizations in all matters pertaining to handicapping.  The Committee shall normally consist of four members.  Peer review of the scoring of the membership is an integral part of the handicapping system.  A record of scores entered by the membership will be made available to the membership for review.

 

  1. The Tournament Committee shall be the contact group with all other organizations in tournament and related matters.  It shall be in charge of the conduct of each Club tournament and, following the policies and procedures of the Tournament Handbook and the Board of Governors, shall determine the prizes to be awarded.  The Committee shall normally consist of eight members.

 

  1. The Entertainment Committee shall be responsible for the social activities of the Club.  The Committee shall normally consist of four members.

 

  1. The Publicity Committee shall perform functions as set forth in the Constitution and such other functions as may be assigned from time to time by the President.  The Committee shall be responsible for publishing and distributing the “FRONTSIDE”.  In addition, the Committee shall have the responsibility of obtaining maintaining and preserving such files, records, photographs, trophies or plaques, and such other momento material which will best constitute a suitable history of the Club.  It shall have custody of the Club history/scrapbook, trophy case, camera and similar items of property.  The Committee shall normally consist of three members.

 

  1. The Wednesday-Play Committee shall be responsible for supporting the functions of the Wednesday-Play Chairman as set forth in the Constitution and Section 2 of these By-Laws.  The Committee shall normally consist of five members.

 

  1. The Membership Renewal Committee, with the Vice President as Chairman, shall process applications and initiation fee deposits per Article VIII Section 1. Of the Constitution (deposit is currently $150.)

 

1.      Collect the annual dues (currently $100/yr) as specified in Article VIII Section 2 of the Constitution.

 

2.      Send renewal information annually to members via the FRONTSIDE prior to August 15th in order to verify membership contact information.

 

3.       Dues are to be paid by September 30th.  Dues received after September 30th must add a $25 late fee.

 

4.       Members who have not paid due by October 31st will be dropped form the roster.

 

5.       The dues for new members who join the Club on and after August 1st shall pay $50 (1/2 the annual dues) plus the $150 (remainder of the initiation fee).

 

6.       The Dues for new members joining prior to August 1st are $100 plus the $150 (remainder of the initiation fee). (Amended 8/14/00, 2/13/01, 1/30/02, and 8/12/03).

 

ARTICLE VI

 

SPECIAL COMMITTEES

 

In addition to the powers given to the President by the Constitution he is authorized to appoint such special committees as may be found desirable and necessary for the further interests and purposes of the Club.

 

ARTICLE VII

 

HANDICAP SYSTEM

 

  1. The Handicap system of the Club shall be that of the USGA, as implemented by the SCGA.

 

  1. No member may compete in a major tournament unless he has a USGA handicap.

 

  1. A temporary Handicap may be used for Wednesday-Play or in Satellite tournaments.  This temporary handicap must be computed by the Handicap Chairman in accordance with the USGA Handicap Manual and will be valid only for the type of play stated above for a one month period or until an official USGA handicap is promulgated.

 

  1. Handicaps may be verified on the CMGC posting computer, on the SCGA website (www.scga.org) or by checking with the Club’s Handicap Chairman.  The Tournament Chairman has the right to require handicap verification of non-CMGC persons playing in CMGC tournaments.

 

ARTICLE VIII

 

CLUB GOLF TEAMS

 

Section 1. SCGA Golf Team

 

a.      The Club will participate in the Annual SCGA Team Match Play Competition which normally consists of home and home play matches against other SCGA clubs as assigned by the SCGA.  Partial funding for the Team Matches will be provided from the Club Treasury as approved by the Board of Governors.  The balance if any will be supplied by the team members.  (Amended 4/14/98).

 

b.      No later than September 1st each year, the Board of Governors shall appoint a Club Team Captain from the Club’s membership.

 

c.      The Team Captain shall be responsible to the Board of Governors for:

 

1.      Recruiting players, managing and directing Team play.

 

2.      Submitting applications and reports to the SCGA pertaining to Team Play in accordance with instructions received from the SCGA.

 

3.      Submitting a financial report to the Board within one month of completion of competition season accounting for the expenditure of allocated Club funds in connection with Team Play.

 

Section 2.  Senior Golf Team

 

a.      The Club will participate in the Annual Senior Team Match Play competition which normally consists of home and home play matches against other clubs.  Partial funding for the Team Matches will be provided from the Club Treasury as approved by the Board of Governors.  The balance if any will be supplied by the team members.

 

b.      No later than September 1st each year, the Board of Governors shall appoint a Club Team Captain from the Club’s membership.

 

c.      The Team Captain shall be responsible to the Board of Governors for:

 

1.      Recruiting players, managing and directing Team play.  The process for determining Team members shall be equitable in consideration of the need to allow for a mixture of new and existing Team members.

 

2.      Submitting a financial report to the Board within one month of completion of competition season accounting for the expenditure of allocated Club funds in connection with Team Play.

 

 ARTICLE IX

 

MEMBERSHIP LIMITATION

 

There is no limit on any class of membership, with the exception of that of Regular Member, which shall be limited to 560.  However, a member must have been active in good standing for a minimum of one year before he may sponsor any new applicant.  (Amended 02/13/01)

 

ARTICLE X

 

AMENDMENTS

 

The By-Laws may be amended or suspended without notice at any meeting of the Board of Governors by a two thirds vote of the members present.

 

By-Laws updated: 2/13/01, 01/05/02, 08/12/03, 08/01/05